About Client

INLOCUS is a growing HR tech company developing an employee and organisational assessment platform for businesses. It combines research in management and organisational psychology with practical business experience and data analytics to help organisations make informed decisions about their people. The platform is used by companies across the Baltics and internationally.

The team brings together expertise in HR management, consulting, organisational psychology, and technology in an open, collaborative environment. Decisions are made quickly, initiative is valued, and everyone is ready to contribute to a shared goal.

About Role

This role focuses on keeping the company’s administrative processes running smoothly. You will work closely with the founders, quickly understanding their needs, picking up the essentials from a brief discussion, asking for clarification when needed, and independently finding a way to get things done. This opportunity suits someone who enjoys varied responsibilities and wants to understand how a business works.

Key Responsibilities

• Coordinate the company’s administrative processes, organise information, and ensure tasks are completed on time;

• Arrange travel for the team and manage the associated logistics;

• Coordinate the logistics of the company’s participation in training sessions and events, and help organise events;

• Administer supplier contracts, coordinate their review and signing, and manage communication with suppliers;

• Maintain company records and provide administrative support with the preparation and upkeep of HR documentation;

• Oversee the work of a small team, coordinate tasks, and help colleagues resolve day-to-day organisational matters;

• Support the founders with day-to-day tasks, track agreed actions, and follow through to completion;

• Prepare and issue invoices;

• Identify opportunities to simplify or improve processes, suggest practical solutions, and help put them into practice.

Requirements

• Experience in administration, coordination, or a similar role;

• A proactive approach: you recognise what needs to be done, take action, and own the outcome;

• The ability to get up to speed quickly, understand the purpose of a task with limited guidance, and find solutions independently;

• Adaptability and resilience: you remain effective in a fast-moving environment, prioritise your work, and are comfortable with ambiguity;

• A thorough approach, analytical thinking, and the ability to manage multiple tasks while maintaining attention to detail;

• A collaborative mindset and a willingness to take on varied tasks to help the team achieve shared goals;

• Curiosity, a willingness to learn how the business works, and the ambition to take on broader responsibilities over time;

• Good Lithuanian language and strong computer skills.

• English language skills.

What Our Client Offers

Salary: EUR 2,000–2,500 gross per month.

Hybrid working in Vilnius: the flexibility to carry out some administrative tasks remotely.

Career progression: the opportunity to grow into an Operations Manager role as you deepen your understanding of the business and expand your skills.

Direct collaboration with the founders: close cooperation, support, and first-hand insight into business decisions.

An open team culture: quick decisions, collaboration, and room for your initiative.

Professional development: varied responsibilities and opportunities to learn while working with an HR tech product that helps organisations and their people grow.